Windows Email Backups

Seamless Windows Email Backups in a Few Steps – Simply the Best Way to Achieve Email Security

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Windows platform is popular. And why not? It has a user-friendly interface for general purpose work. It’s also excellent for work, including communication via email. There are several email clients, like Outlook and Thunderbird, that you can use for that. All that is good and fine, but it’s that backing up of those Windows-based emails that many users can often find themselves struggling with.

This article will discuss a software tool that can be the answer to that and will share some instructions on how to use the tool for backups.

Mail Backup X –Why it works so consistently for Windows Email Backups

The tool’s name is Mail Backup X. It is specialist software designed for backing up emails from Windows-based software, like Outlook, Thunderbird, or Postbox. These email programs have a way to do their own backup, but those native methods aren’tadequate enough for a proper backup system. You can export the emails to one particular format that the email program is compatible with, but you can’t do the rest of those essential operations that a professional dedicated backup utility will let you do.

Mail Backup X can offer a much simpler way and make things much faster and easier to do. It also gives you advanced options that you won’t find with the standard backup functions that are built in.

Here is why it works so well.Mail Backup X interacts with email clients differently than standardWindows email backup tools.It connects directly to the local database files where your emails, settings, and other data are stored. This lets it work quickly and efficiently.

Mail Backup X has a firm grasp of all the complexities associated with the database file formats of Outlook, Thunderbird, and Postbox.This gives it the ability to perform backups of emails from Windows email programs consistently.

Also, it uses smart and dynamic algorithms to make sure everything is included, even hard-to-reach data that standard tools sometimes miss. This also includes items like folder hierarchy, metadata, Unicode content, graphical embedded images, and more.

Putting It into Practice: Your Mail Backup X Tutorial

Features and fancy technical explanations are all well and good – they might even get you excited about this whole backup idea.  But what’s the point if you can’t figure out how to actually use the thing, right?

If you’re left scratching your head, wondering where to even begin, all those advanced features aren’t worth much. That’s why, coming up next, we’ll dive into specific, step-by-step instructions. This won’t just show you how easy Mail Backup X is to work with, but also give you a hands-on look at how those features turn into practical advantages when it comes to backing up Windows emails. So,let’s start with the first basic steps.

1: Getting Started: Creating Your Backup Profile

  • Open up Mail Backup X.In either the “Tasks” area or the “My Backup Profiles” section, find the option to “Setup a New Backup Profile” and select it.

2: Choose Your Email Program

  • From the list, select the email program you use (Outlook, Thunderbird, or Postbox). Note that the last option is for “Email Server,” which is software independent source of emails, in case you want to back up email accounts directly, like Gmail, Hotmail, etc.Since, we are focusing on Windows email backups, ignore Email server for now.

3: Pick the Profile You Want to Back Up

  • If you have multiple email profiles set up, Mail Backup X will show you a list. Choose the one you’d like to back up.
  • If you only have one profile, it’ll automatically be selected for you.
  • Note: Sometimes email programs use the term “Identity” to refer to your individual profiles.

4: Customize What Gets Backed Up (Optional)

  • You’ll see all the folders within your email profile. To exclude any folder from the backup, simply uncheck the box next to them.
  • For total backup coverage, make sure the root folder (usually named after your email address) is selected.
  • Tip: Want new folders to be backed up automatically? Look for the option to enable that feature!

5: Setting Up Your Windows Email Backup Behavior

  • Name: This is easy to understand but is often ignored. Give a name that you think will help you pick this profile and the contents that it contains. Something like “Windows Outlook Backup 2023.” This doesn’t sound that important, but in future, if you decide to create multiple different profiles, you would appreciate if it had a clear and descriptive name.
  • Location (“Storage Spaces”): Choose a safe and reliable destination to keep Windows email backup files. Experts would often recommend you add a local storage and then an additional cloud based. If you add a local destination, it’s simple. Just lick the “On my computer” button and select any folder. For cloud-based, you need to login and authenticate. After which, the service gets integrated within the tool. You can access all your added “spaces” from “My Storage Spaces” section.
  • Security (Encryption): Worried if someone gets a hold of your Windows email backup files? There is a privacy option called “Encryption” that you can enable. Encrypted data cannot be read without the profile-specific key.
  • Choose update policy: Here you get to decide how often the tool will update the backup files:
    • Automatic on new: Instant backup whenever new emails arrive. Perfect for situations where you receive emails containing critical data and need immediate backups.
    • Recurring: Backups run at a specific time and interval.
    • Manual: You decide when to initiate the backup process. This might be suitable if your emails are less time sensitive.
  • USB Auto Snapshot: If you want a copy of your backups of Windows emails to automatically go to a USB drive, enable this option. This provides a physical copy in case your primary storage location becomes unavailable.

6: Keeping an Eye on Things

  • The “Activities” section of the dashboard is where you’ll see backups in progress.
  • You’ll be notified when backups are complete or if any errors happen.
  • Check the “Notifications” box for any missed notification. You can also check the logs.
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You can use the tool completely free for the first 15 days – this should give you a good idea if it works well for you! Additionally, you don’t have to worry about backing up just one Windows email source with the free trial. You’re able to create up to 5 different backup profiles – perfect if you use multiple email clients or have accounts on different email services.

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