In this article, we’re exploring a simple yet effective Gmail backup solution: Mail Backup X by InventPure. We’re looking into how this tool can transform your approach to email backups, especially with Gmail.

Not being able to find an email containing important information about your business, or an email from a friend that is just precious to you…is not the best place to be in. It’s frustrating. But then it gets worse. You realize you can’t find it because you either deleted it a few months ago or something else has happened that permanently erased those folders. That’s when most people go, “I wish I had proper backups of all my Gmail data.”

Mail Backup X stands out. And there are various reasons for that. The most significant one is that it has a modern, sleek interface that balances simplicity with advanced features, ensuring you don’t compromise on functionality.

This tool works if you’re dealing with email clients, software, or even servers like Gmail.The built-in viewerwith search capabilities isvery helpful for accessing emails within your backups,making your life a whole lot easier.

The Backup Process: Simplicity Meets Customization

The process to back up Gmail using the tool is straightforward, but it is also full of customization. You can set up your backup profile in just two minutes, or if you want, you can take your time and adjust the configurations in a more dynamic way.

When it comes to backing up from Gmail, the method is clear-cut but highly customizable.

Getting Started with Basics

Grab the tool from the official website, install it with the help of standard installation wizard, and get it up and running. You can activate the free trial version if you don’t have the paid license yet.

Next step – open up Mail Backup X on your computer. Now, you’re going to want to head over to the ‘Dashboard’. Notice the pane on the left, look for “My Backups” section, and click where it says ‘My Backup Profiles’.Then click on ‘Setup a new backup profile’. This is where we begin. It’s pretty straightforward – you’re just setting the stage for your profile.

Next, you’ll see the next screen with names of email clients like Apple Mail, Outlook, Thunderbird, and More. At the end, you will also see the icon for “Email Server.” This is the one we want to click on, as the focus for this article is backing Gmail, which is an email server.

Next screen shows some popular email providers. Look for ‘Google Mail’ and select it. Now the backup tool knows the source to fetch the emails from.

But of course, Gmail is a personal email account, and no one can go through your data, not even a software. So, you have to give that permission, which is what the next step is about.

Connect with Gmail for Backup

This part is about linking your Gmail accountwith the tool.

You’ll see a ‘Sign In’ button – go ahead and click that. This is the part where we start linking your Gmail account to the backup tool. It’s pretty standard but important for the next steps.
You’ll need to enter your Gmail details next. Just follow the prompts. This is where you’re granting Mail Backup X permission to access your emails. It’s all secure, but necessary for the backup process to work.

Coverage for your Gmail Backup

After you’ve signed in and everything’s verified, you’ll face a choice about your backup scope:

If you want to back up Gmail data ‘Since Beginning’, you’re choosing to back up everything – all the emails you’ve ever received or sent. It’s comprehensive, making sure you’re not missing anything.
The ‘From Now Onwards’ option, on the other hand, is more about moving forward. This means only new emails from this point on will be backed up. It depends on what you’re looking for – total backup or just keeping future communications safe.

The next step is to specify Gmail labels, or more commonly known as ‘folders,’ to be included in the backup. Fine-tune the labels/folders to determine what gets saved and what doesn’t. Maybe you have specific folders you’re more concerned about, or perhaps you want everything. It’s all about your personal or professional needs.

Customizations – Where, How Often, and How Secure?

We’re almost at the final stage. The last big step involves setting up your backup details for Gmail data:
Name your backup profile. It’s very much like a label or naming your folder, but for this particular backup profile.
Everything has a place, right? Original emails are on Gmail servers. This step is to specify the place for the Gmail backups that the tool will create. You could keep them on your computer, which is certainly an option. But you can choose to keep the backups on some online location (perhaps Google Drive) or custom remote server. Click on “Add a new cloud space” button to link it with the tool. And just like you connected with Gmail earlier, now you have to connect with your cloud provider with email address and password. All such cloud spaces that you add will be available for modification or deletion from “My Spaces” section in the dashboard.
Choose security options. Do you want to lock up your Gmail backup files, so that even if they fall into the wrong hands, they can’t see the contents inside? That’s what Encryption does. Only your computer and this particular installation of Mail Backup X can open and access those backups. For less sensitive information that you are planning on sharing with others, it’s best to leave this option set on “Unsecured.”
How often? Every day at night, or every week, or after some specific days? Or even perhaps you don’t know when’s the best time, so you don’t want it to back up on its own? You get to decide. You can click on “Recurring” to set the desired routine or frequency, or you can click on “Manual” to never run it automatically (only when you click “Start Backup Now”). There’s also: “automatic,” the most preferred way to keep updated and consistent backups of Gmail. The ‘recurring’ is also automated by the tool, in which the backups are automatic on set frequency. But the “Automatic” option is incremental and real-time. It updates the backups automatically each time it finds the data has changed.
And lastly, there’s an option for USB Auto-Snapshot. This is if you want your backups to automatically save to a USB when you plug one in. It’s useful if you like having more portability, for emails to be always within reach.

Unveiling the Value of Mail Backup X

What truly sets Mail Backup X apart? Beyond its compatibility with both Mac and Windows, it’s the scalability. It works equally well in both small- and large-scale environments, for both individuals and large teams.

You can even expand the number of profiles with easy add-ons, and there are suitable licensing packages for personal and team use. And, with dedicated support and a free trial version available, it’s easy to see why so many choose Mail Backup X for their email security needs, and for backing up Gmail in particular. If you’re searching for a reliable, feature-rich backup solution for your Gmail account, Mail Backup X is worth considering. With the free trial version, there are no risks either. The tool’s user-friendly interface, extensive customization options, and robust support for both individual and team use, makes it an excellent choice for anyone looking to secure their email data effectively.