Have you ever worried about what would happen if you lost all your emails and contacts from Outlook 2016 on your Mac? Well, you’re not alone. Let’s see how you can master backing up Outlook 2016 Mac, and how a tool called Mail Backup X by InventPure can help you keep your data safe.

Outlook 2016 for Mac is an excellent program. It handles everything – your emails, your contacts, your whole calendar. Basically, your entire work life can be in there. Mac Outlook stores a ton of data, from emails to attachments, and this data is precious. Why? Well, think about it. All your work conversations, important contacts, and scheduled events reside there. Losing them would be a major hassle, possibly even a serious problem, right?

So, that’s why backups matter. Because things glitch out, hardware ages and decides it’s done, and honestly, we’ve all clicked on that wrong button we wish we could take back. Even good software like Outlook isn’t immune to these things.

This is what makes Mail Backup X-like tools so important. It’s a tool developed with a clear focus: backing up emails from Outlook 2016 forMac (and other platforms, but for the article, we are focusing on Outlook only). What makes it stand out? It’s designed to handle the complexities of email backup with ease. We’re talking about a solution that offers features like automatic schedule, compression without data loss, encryption, multiple storage choice, and even flexible export options.

Streamline Your Outlook 2016 Mac backup in few steps!

First, let’s talk about getting it up and running on your Mac. The first thing you’ll need to do is visit the official website and grab the macOS version of the software. This part’s pretty standard: click the download button, wait for the file to download. Then, open the installer and follow the on-screen instructions. Once again, it’s a standard installation process, nothing too tricky. Just hit ‘Continue’ and ‘Install’ as you go through the steps.

Now, once the installation is complete, you can launch the application from your Applications folder. Click “Agree” on the “Terms and Conditions” page to proceed. Go ahead and enter your license key to activate the full version of the software.

But to test it out, you can also click on “Activate Free Trial” to start your 15-day free trial. You might be asked to provide an email address – this is optional, but it can be handy for receiving support and updates.

Now, with all that set up, let’s walk through the actual steps for backing up Outlook Mac 2016 together:

1. Open Mail Backup X on your Mac. Start by taking a look at your dashboard, which is the first thing you see when you launch the application. Here, you’ll notice different sections like Notifications, Tasks, and Activities.
2. Don’t worry about all this for now; what you’re looking for is the “My Backup Profiles” section. If it’s your first time, you’ll not see any existing profiles. However, if you’ve used this tool before, there might be some profiles already listed.
3. Now, it’s time to set up a new backup profile. You can do this by clicking on “Setup a New Backup Profile” under the “My Backup Profiles” if you’re starting fresh. If there are existing profiles, look for the “New Backup” button at the top of these profiles and click on it. Alternatively, you can go back to the main dashboard and find the “Setup a New Backup Now” option under “Tasks.” Clicking this will guide you in the same direction.
4. After that,you’ll be presented with options for different email clients. Since we’re focusing on backing upOutlook 2016 for Mac, select the “Microsoft Outlook” icon. Remember, in the world of Outlook 2011, they used the term “identity” which in Outlook 2016 is more commonly referred to as “profile.” Don’t let this terminology confuse you. It’s essentially the same thing.
5. Once you’ve selected Microsoft Outlook, you’ll need to pick your Outlook profile (or identity, as previously mentioned). If you’ve been using Outlook 2016, you’ll likely see your profile listed here. Click on the one you use, usually marked as “Main Profile” or “Default Profile” or your email address, unless you’ve customized it with a different name.
6. Next up, decide if you want to back up all of it or only a few. A window will show your Outlook folder structure; you can select or deselect folders according to what you need to back up. There’s a small, neat feature here: if you want, you can choose to automatically include new folders within these selected folders for future backups. This can be very convenient and even highly recommended, if you’re setting up continuous, rather than one-time, backups.
7. Step 6: Finally, let’s finalize your backup settings.
8. You’ll decide on the backup profile name and storage location. Here, you have options like local storage or cloud services. Cloud services need to be integrated by logging in using the email address and password for that service. Note: it’s always a good idea to also add a mirror location.
9. Then, consider your security settings – do you want your backup encrypted? It’s recommended, especially for sensitive information.
10. Now, decide on your backup schedule. Automatic is usually the way to go for continuous protection, but you can select manual or recurring if that suits your workflow better.
11. There’s also an option for USB Auto-Snapshot. This is where if you connect a USB drive, it can automatically take a backup snapshot to this drive.

Once you’ve made all your choices, click ‘Save.’

Remember, these steps are just the start. Once your Outlook 2016 for Mac backup is running, keep an eye on it from time to time. You can view detailed logs, adjust settings, or retrieve data from your backups as needed.

We’ve covered why backing up is crucial, especially for Outlook 2016 for Mac users, and how Mail Backup X can be part of your solution. At the end of the day, what matters is if you feel confident and relaxed about the security of your emails and information. This application can make that possible.

To see it for yourself, and to see how easy it is to set up a resilient system for backing up Outlook 2016 for Mac, try the free version. Go to the website and download the setup file. Once you start it, you can click on “Activate Free Trial” to start using it at no cost. The trial period is 15-days, and during that period, it does not disable any of its features. So, you can use it without any limits.