You can use native methods or you can use third party tools to archive emails. Using professional archiving tools has many benefits. These improve compliance which prevents the loss of important data. Time optimisation and better security are important benefits of using third party archiving solutions.

How is an archiving tool different from the archive option in mail services like Gmail or Yahoo or others?

When you archive emails in a mail client, you are simply moving them to another folder within the mailbox. This neither helps with clearing the space nor does it prevent accidental deletion. It does not even secure your important documents from cyber threats.

When you use a dedicated archiving solution, you are working differently. You will be able to prevent accidental deletion by securing the IMAP archives in a safe location. You will be freeing up space. By keeping the archives in a safe location, you also prevent them from getting compromised. If you run a company, you can save your email transactions, attachments, and documents while also saving storage space. Advanced solutions also allow you to secure archives with encryption and passwords.

This is the reason for archiving IMAP mails

There are so many reasons for archiving emails whether you are an individual user or run a company or work for a company. You archive emails when you want to preserve the original mails and documents, you want to preserve the original order, etc. Doing so lets you maintain records, share records with legal agencies, provide documents for audit, etc. It is very important that users choose a professional archiving solution which is secure and easy to use.

Mail backup X- the master of mail backups and archiving

This is a truly user oriented tool in every aspect. It simplifies taking backups as well as IMAP archiving for users. They don’t feel any discomfort at all while using this tool which does not have a significant learning curve. This is thanks to a brilliant user interface and wizard based setup which make it so easy to create and personalise backups. While humans cannot be masters of too many things, this tool is a champion at many tasks. These include email archiving, backup, recovery, and import for IMAP as well as many other mail platforms. Just let it sink in that this is a highly economical tool with so many functions and it can run on both Mac OS and Windows OS.

Look at these brilliant features

When you archive and backup files, this tool compresses the files for many reasons. These reasons include saving space, saving time, and better management of files. Folders are always kept with the hierarchy intact. Indexing is easy and so is searching for folders when you backup with professional tools. Smart backup and resume feature, data compression algorithm, preservation of the data, round the clock user support are some very beneficial features.

Demo

If you are in any type of doubt and need more clarity, the best way to do it is by trying a free demo. Visit www.mailbackupx.com